Privacy Policy

1. ABOUT THIS PRIVACY POLICY

This privacy policy describes the types of personal information that Immunologix Laboratories (Immunologix) collects and processes and how this information is used and disclosed. Some of the information collected by Immunologix may include personally identifiable data. This policy outlines the purposes for collecting personal data and an individual’s rights under applicable data protection laws and regulations. This policy does not cover clinical data that may be obtained from third party sources that Immunologix may be collaborating with on specific studies. See Section 3 below for additional details. While this privacy policy does generally cover the requirements of the European Union General Data Protection Regulation (GDPR), additional details may be found in the Immunologix Laboratories GDPR Policy.

2. ABOUT IMMUNOLOGIX

Immunologix is a contract research organization (CRO) that offers GLP and GCP compliant laboratory capabilities focused on ligand binding based bioanalysis. Immunologix specializes in immunogenicity, neutralizing antibody (cell-based and ligand binding based), PK, and biomarker assays in support of preclinical and clinical studies. Immunologix Translational Sciences provides dedicated scientific resources to advise, develop, and implement scientific strategies and practical solutions for innovator development programs. Immunologix provides testing services for samples received by courier; Immunologix has no patient facilities and does not collect samples directly from patients at the Tampa, FL location.

3. INFORMATION COLLECTED AND RECEIVED BY IMMUNOLOGIX

Clinical and Medical Information

Immunologix neither actively collects nor processes confidential patient information. Clinical sample demographic data is typically received anonymized (e.g. patient is identified by an alphanumeric code) and without any identifiable information such as initials or birthdate. However, confidential patient data (including private health information protected by the United States Health Insurance Portability and Accountability Act or HIPAA) may be received by Immunologix Laboratories in error. Immunologix standard operating procedures detail the process for handling such data when it is unintendedly received.

Industry Professional Information

Immunologix collaborates with a number of individuals from other organizations including, but not limited to, other CROs, clinical site management, consultants, and/or contactors employed or engaged by pharmaceutical clients. Immunologix will collect names, contact information, and other details of these individuals as required to conduct bioanalysis for clinical studies. When appropriate, additional Confidentiality and/or Master Service Agreements may be put in place that supplement the requirements of this privacy policy.

Human Resources Data

Immunologix collects personal information from applicants seeking employment at Immunologix. This may be through the company website, employment websites, third party recruiters, or from other sources. This information may include private contact information including address, phone number, email, and professional qualifications. For employees, Immunologix collects personal information for HR purposes.

Website Visitors

Immunologix collects certain technical information when you visit the Immunologix website (https://www.immunologixlabs.com/), such as IP address, browser type, operating system, and type of device being used to access the website. Session and/or persistent cookies may be required for access to portions of the website. A cookie is a data file that is placed on the user’s device by the website operator. Visitors are free to decline cookies if the browser being used permits the user to do so, however this may impact website access and/or performance. The Immunologix website may contain links to other sites that operate independently of Immunologix and are not under Immunologix control. Links are provided to other websites solely for convenience and information. Immunologix is not responsible for the content, security, or privacy practices employed by other sites. Additionally, Immunologix periodically conducts scientific webinars and requires individuals interested in attending a webinar to share contact information on the website to attend.

4. HOW IMMUNOLOGIX USES PRIVATE INFORMATION

Clinical and Medical Information In the event that confidential medical information is received in error, Immunologix SOP-LAB-008 details the process for handling such data. Immunologix never shares personal medical information.

Industry Professional Information

Personal data may be stored in Immunologix systems for the purposes of conducting business with clients, third party collaborators, or vendors. Personal data associated with project management are stored in databases with access limited to appropriate personnel. Immunologix may share personal data associated with projects at client request.

Human Resources Data

Personal data may also be used in the hiring process, including background checks, and the information of individuals may be stored for starting the interview process at a future date. Immunologix uses contractors to conduct background checks on applicants, including verification of work history and, where allowed by law, criminal background checks. Immunologix uses the professional employer organization TriNet to administer payroll, health, and other benefits. TriNet maintains its own privacy policy here: https://www.trinet.com/privacy-policy. Employee data may be stored and used both internally for Human Resources purposes and by TriNet.

Website Visitors

Personal data for individuals may be stored for marketing purposes, including webinars. Contact information may be stored in databases with access limited to appropriate personnel. Immunologix may contact individuals in the future for marketing purposes. Immunologix does not share this information outside of the company. Immunologix may disclose information in accordance with or required by any applicable law, regulation, or legal process. In certain situations, Immunologix may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. Personal information is never sold or traded by Immunologix.

5. GENERAL SECURITY MEASURES TO PROTECT PERSONAL INFORMATION

Immunologix has processes, procedures, and training in place to protect personal information that is collected and stored at Immunologix. Policies and procedures are reviewed regularly and are managed by the Immunologix IT Steering Committee with oversight by Executive Management.

6. RIGHTS AVAILABLE TO INDIVIDUALS

Individuals have a right to ask about the processing of personal information. Individuals may request access to relevant information, request corrections to information, withdraw permission to use said information, and ask that data be deleted. Any requests for changes must be made by emailing info@immunologixlabs.com. Immunologix will make requested changes in as reasonable a timeframe as possible and inform individuals when the requested changes have been completed. In the event that changes are not possible, Immunologix will inform individuals and provide a legitimate reason for failing to comply with the request.

7. REVIEW AND CHANGES TO THIS PRIVACY POLICY

The Immunologix Laboratories Privacy Policy will be reviewed at least annually to ensure compliance with local, state, national, and international standards for privacy. Updates will be published and available on the Immunologix website (www.immunologixlabs.com/privacy/).

8. LEGAL STATUS OF THE IMMUNOLOGIX PRIVACY POLICY

The Immunologix Laboratories Privacy Policy is not a contract, and it does not create any legal rights or obligations. Immunologix reserves the right to modify or amend this policy at any time. Questions regarding this privacy policy should be submitted in writing to info@immunologixlabs.com.